VIDEO 
1. GENERAL INFORMATION 
DURATION: HOURS/MINUTES/SECONDS/FRAMES. Often this information will be listed on the record report. 
VIDEO STANDARD
•	NTSC
•	PAL
•	Other
VIDEO RESOLUTION
•	STANDARD DEFINITION 
•	HIGH DEFINITION                              
•	PLEASE SUPPLY DETAILS:
•	OTHER - PLEASE SPECIFY:
ASPECT RATIO:
•	4:3
•	16:9
•	OTHER (PLEASE SPECIFY):
AUDIO:
•	STEREO:
•	MONO:
•	MUTE:
•	OTHER (PLEASE SPECIFY):
COLOUR INFORMATION: 
•	COLOUR
•	B&W
•	OTHER (PLEASE SPECIFY): for example there may be a mix of black and white and colour sections. 
CHANNEL INFORMATION: For example for a multi-channel work please state which channel this component relates to e.g. 1/3 etc

2. COMPONENT INFORMATION
In the majority of cases the details given above will be the same of all the media components held for the work. However if they are different, for example if you have a PAL DVD for a work where all other components are NTSC you should indicate this. 
2a. COMPONENT STATUS
State whether the component is:
•	Artist or Gallery supplied master
•	Archival master produced by own institution or collection
•	Exhibition format material supplied by the artist or gallery to be used as a reference
•	Exhibition format 
•	Reference or viewing copy
•	Other: Please specify

2b. FORMATS & RELATED INFORMATION :
COMMON VIDEO TAPE FORMATS: 
•	D1
•	D2
•	D3
•	D5
•	Digital Betacam
•	Betacam SP
•	DV Mini DV
•	VHS
•	DVD 
•	Other (please specify)
COMMON VIDEO DISC FORMATS 
•	Laser disk
•	Video DVD (MPEG 2 encoded)
•	HD DVD
•	Blu-Ray DVD
AUTHORING DETAILS:
•	Amount of black at the beginning/end
•	Whether the disc is authored to loop
•	Whether there are titles
•	Compatibility issues
•	Bit rate

COMMON VIDEO FILE FORMATS
Please ensure that you provide the version information where possible. 
•	DV IN QUICKTIME WRAPPER  
•	DVCAM IN MXF WRAPPER
•	HHDV IN QUICKTIME
•	AVI
•	OTHER 

FORMAT THE FILE IS STORED ON
•	Data DVD
•	CD-ROM
•	External hard drive
•	Data tape format – e.g. LTO

2c. PRODUCTION HISTORY: State what the component was made from. If it was made from a component that you hold please state its component number, if it was made from a component made by the artist or gallery please give details of the production of the work and what this component was made from. For example the work of art was edited from mini DV footage on Final Cut Pro and output to DVCAM from which this component was made (notes from conversation with the artist 1 June 2003)
DATE THE COMPONENTS WERE MADE:
WHERE MADE:
Provide details when known of:
•	The facilities house used:
•	The engineer:
•	Who supervised it from your institution:
•	The equipment (including software if relevant) used to make it:

NOTES: This is useful for any specific notes about a component for example whether it has French sub-titles or time-code is critical for synchronisation etc. 

2d. CONDITION ASSESSMENT 
AGE OF COMPONENT: No of years
OVERALL CONDITION ASSESSMENT:
•	Poor
•	Good
•	Excellent 
•	Notes: 
CONDITION OF TAPE COMPONENTS
CONDITION OF CARRIER:
•	Winding 
•	Damaged
•	Mould 
PLAYBACK:
•	Trouble-free playback
•	Problems with playback – reference time-code where possible
•	Creases
•	Dropout
•	Problems with levels

CONDITION OF DISC COMPONENTS 
Condition of the carrier
•	Scratched
•	Finger prints
•	Warping
•	Delamination

Playback
•	Trouble free playback?
•	Problems with playback – reference time-code where possible
o	Problems with encoding
o	Visual anomalies
o	Freezing
o	…………

CONDITION OF VIDEO FILES 
Playback
•	Trouble-free playback?
•	Problems with playback – reference time-code where possible
o	Software/ software version not available for playback
o	Problems with encoding
o	Visual anomalies
o	Freezing
o	…………

3. ASSESSMENT OF RISKS
RISK ASSESSMENT FOR TAPE FORMATS:
For more information about assessing risks associated with the deterioration of tape formats please see: Sarah Stauderman’s survey system at the Video History Project 
http://www.experimentaltvcenter.org/history/preservation/preservation_level1.php3?id=3&id2=7&id3=11
and ‘Magnetic Tape Storage and Handling: A Guide for Libraries and Archives’ by John Van Bogart http://www.clir.org/pubs/reports/pub54/index.html
RISK ASSESSMENT FOR DISK FORMATS
In assessing the risk associated with obsolescence it is important to consider whether there is anything about the disk format which is essential to the identity of the work or whether the display format can be changed without loss. 
For more information about the care and handling of disk formats please see ‘Care and Handling of CDs and DVDs: A Guide for Librarians and Archivists’ by Fred R. Byers http://www.clir.org/pubs/reports/pub121/contents.html

RISK ASSESSMENT FOR VIDEO FILE FORMATS
This is a link to the PRONOM project which helps to identify file formats and also whether they are still supported. There are also a number of other links from this site to tools which will help you identify and assess the risk of obsolescence of a file format. 
http://www.nationalarchives.gov.uk/PRONOM/BasicSearch/proBasicSearch.aspx?status=new